CODE OF CONDUCT

Preamble

Article I: Preamble

The student code of conduct [Code] is established to foster and protect the core mission of the Symbiosis University of Applied Sciences, Indore, to foster the scholarly and civic development of the University’s students in a safe and secure learning environment, and to protect the people, properties and processes that support the University and its mission. However, the establishment and maintenance of a community where there is freedom to teach and to learn are dependent on maintaining an appropriate sense of order that allows for the pursuit of these objectives in an environment that is both safe and free of invidious disruption. Rules and regulations are necessary to mark the boundaries of this needed order.

Applicability

Article 2: Applicability

The Code is applicable to all students, which includes all persons taking programmes at the University pursuing any program of study. Persons who withdraw after allegedly violating the Code, who are not officially enrolled for a particular semester or term, but have a continuing relationship with the University, or who have been notified of their acceptance for admission are considered as “students”. The Code applies to all locations of the University.

Jurisdiction

Article 3: Jurisdiction

The Code applies to the on-campus conduct of all students at all the location/campus of the University. The code also applies to the off-campus conduct of students in direct connection with:

  • Academic course requirements or any credit-bearing experiences, such as internships, field trips, study abroad/ student exchange;
  • Any activity supporting the pursuit of a degree, such as research at another institution or a professional practice assignment;
  • Any activity sponsored, conducted, or authorized by the university or by registered student organizations
  • Any activity that causes substantial destruction of property belonging to the university or members of the university community or causes serious harm to the health or safety of members of the university community; or
  • Any activity in which a police report has been filed, a summons or indictment has been issued, or an arrest has occurred for any act or omission.

Students continue to be subject to the laws of the land while at the University, and violations of those laws may also constitute violations of the code. In such instances, the University may proceed with University disciplinary action under the code independently of any criminal proceeding involving the same conduct and may impose sanctions for violation of the code even if such criminal proceeding is not yet resolved.

Responsibilities Of Students

Article 4: Responsibilities Of Students

Students are members of the University community and citizens of the state. As citizens, students are responsible to the community of which they are a part, and, as students, they are responsible to the academic community of the University.
Admission to the university carries with it the presumption that students will conduct themselves as responsible members of the academic community. As a condition of enrolment, all students assume responsibility to observe standards of conduct that will contribute to the pursuit of academic goals and to the welfare of the academic community.
They are expected to practice high standards of academic and professional honesty and integrity and also to respect the rights, privileges, and property of other members of the academic community and the Society. They should refrain from any conduct that would interfere with university functions or endanger the health, welfare, or safety of other persons.
As a citizen of State, a student should not discriminate on the basis of race, colour, creed, age, religion, gender, national or ethnic origin, marital status, sexual preference, physical disability, or any other legally protected status. They should at all times conduct themselves in a manner, which is not prejudicial to any law of the land. Their conduct should aim to achieve the meaning, mandate and manifestation as enshrined in the constitution of India.

Disciplinary Misconduct

Article 5: Disciplinary Misconduct

Any student found to have committed or to have attempted to commit the following misconduct is subject to appropriate disciplinary action under this Code. The instances of misconduct are not to be interpreted as all-inclusive of situations in which disciplinary action will be invoked. These instances are illustrative, and the University reserves the right to take disciplinary action in appropriate circumstances not set out in this article.

The illustrative list of misconduct is as follows (Not exhaustive):

  • DMC 1: Academic Misconduct: Academic Misconduct means plagiarizing; cheating on assignments or examinations.
  • DMC 2: Cheating: The act of obtaining or attempting to obtain credit for work by use of dishonest, deceptive, or fraudulent means.
  • DMC 3: Plagiarism: The act of taking ideas, words, or specific substances of another and offering them as one’s own.
  • DMC 4: Disruptive conduct: conduct that intentionally and substantially obstructs or disrupts teaching or freedom of movement or other lawful activities on university premises or in connection with any university-sponsored event or activity;
  • DMC 5: Discrimination: Engaging in verbal or physical behaviour directed at an individual or group based on origin, race, caste, creed, gender, religious beliefs, or sexuality Orientation that, according to a person of reasonable sensibilities, is likely to create an intimidating or demeaning environment that impedes the access of other students, faculty and staff to the educational benefits available to them. It also includes wearing articles of clothing with derogatory racist. Discriminatory, patently offensive, profane, sexually explicit, or graphic messages either in words or pictures, which demonstrate bias or discrimination against any individual or group within the University.
  • DMC 6: Falsification: Falsification means wilfully providing University offices or officials with false, misleading, or incomplete information; forging or altering official University records or documents or conspiring with or inducing others to forge or alter University records or documents.
  • DMC 7: Refusal to Identify: Refusal to identify or falsely identify one’s self when requested by an authorized University official.
  • DMC 8: Illegal or Unauthorized Possession or Use of Weapons: Illegal or unauthorized possession or use of weapons means possessing or using weapons or articles or substances usable as weapons, including, but not limited to, firearms, incendiary devices, explosives, and dangerous biological or chemical agents.
  • DMC 9: Illegal or Unauthorized Possession or Use of Drugs or Alcohol, Smoking: SUAS strongly supports the goals of “Drug / Alcohol / Smoking Free Campuses”. It is a policy of SUAS that no student shall distribute, possess, or use illegal drugs, a controlled substance, on its premises. Possession of paraphernalia associated with the illegal use, possession, or manufacture of a controlled substance is also prohibited. It is also the Policy of the University that smoking is prohibited on all the campuses of SUAS. A student should not indulge in abetting, aiding, instigating or causing any of acts of commission/omission related to illegal use, possession, delivery or manufacture of a controlled substance. A student shall not also enter the SUAS Campus, under influence of alcohol or any prohibited substance.
  • DMC 10:Unauthorized Access and Use of property & facilities: Unauthorized access means accessing without authorization University property, facilities, services, or information systems, or obtaining or providing to another person the means of such unauthorized access, including, but not limited to, using or providing without authorization keys, access cards, or access codes.
  • DMC 11: Act of Violence, Threatening, Harassing, or Assaultive Conduct: Act of Violence, Threatening, harassing, or assaultive conduct means engaging in conduct that has caused injury to other residents of the campus, endangers or threatens to endanger the health, safety, or welfare of another person, including, but not limited to, threatening, harassing, or assaultive behaviour.
  • DMC 12: Theft, Property Damage, and Vandalism: Theft, property damage, and vandalism include theft or embezzlement of damage to the destruction of unauthorized possession of or wrongful sale or gift of property.
  • DMC 13: Recording of Images without Knowledge: Using electronic or other means to make a video or photographic record of any person in a location where there is a reasonable expectation of privacy without the person’s prior knowledge, when such a recording is likely to cause injury, distress, or damage to reputation. This includes, but is not limited to, taking video or photographic images in shower/locker rooms, residence hall rooms, and restrooms.
    The storing, sharing, and/ or distributing of such unauthorized records by any means is also prohibited.
  • DMC 14: Causing Disrepute to other students – Engaging or inciting other students to engage by any means whatsoever and performing or attempting to perform an act, which brings disrepute to other students/faculty of the University.
  • DMC 15: Failure to comply with the university or any other authority – Failure to comply with legitimate directives of authorized university officials, law enforcement agencies in the performance of their duties or violation of the terms of a disciplinary sanction.
  • DMC 16: Ragging – Any act which amounts to ragging in any form as defined under the UGC Prohibition of Ragging Regulations, 2009.
  • DMC 17: Illegal Contracts – Students are prohibited from entering into verbal or written agreements or contracts that purport to bind, obligate, or create liability of any kind for University. The University will hold all such students individually liable for any financial or legal consequences or damages that may result from such unauthorized actions.
  • DMC 18: Abuse of Electronic Communication – Using University or personal telecommunications, data communication networks for illegal or improper purposes or in violation of University regulations and policies, or related laws.
  • DMC 19: Media Contact – Students are expressly prohibited from speaking on behalf of, or for, University with any media organization or publication, or from inviting the same to any University-owned or operated property, facility, or even without the express written permission of the Office of University Communications.
  • DMC 20: Organization and Event Registration – A Student or group of Students shall not form any organization, society or organize any event or collect any fund or subscription without the specific written permission of the University.
  • DMC 21: Presenting False Testimony – Knowingly making false statements regarding a disciplinary matter before, during or after the disciplinary adjudication process.
  • DMC 22: Violation of University rules – Violation of other published university regulations, policies, or rules, or violations of law. These university regulations, policies, or rules include, but are not limited to, those rules, which regulate dress code, which regulates submission of assignments which regulate examinations, which prohibit the misuse of library, misuse of computing resources, miscues of laboratory, which regulate an act which amounts to sexual harassment, rules for student and hostel rules and regulations.

Article 5 (a) :

Grievance Redressal Committee of Institute: Every Institute/Department shall constitute a Grievance Redressal Committee to address grievances of students. The students should be informed about the existence of such a committee, the members and the procedure of submitting grievances.

Constitution of Grievance Redressal Committee

The committee shall be constituted by the Vice-Chancellor and shall have the following members:
i. Professor / Associate Professor-Chairperson
ii. Two Senior Faculty members on rotation basis nominated by Vice Chancellor-Member
iii. A student representing the college nominated based on the academic merit-Special Invitee
iv. Administrative Officer / Office Superintendent (Convener of the meetings)
V. Registrar

The aggrieved student should submit in writing his/her grievance to the Administrative Officer/Office Superintendent.

  • The Administrative Officer/Office Superintendent would convene a meeting of members within five days of receiving the complaint.
  • The report of the committee must be submitted to the Dean within 2 working days of the meeting.
  • The decision taken would be communicated to the student within further 3 days working days.
  • Further, if the student is aggrieved by the decision of the Grievance Redressal Committee he/she may appeal to the Ombudsman within 6 working days.

The procedure of redressal of grievances by Ombudsman and Grievance Redressal Committee:-

1) Each school shall establish a registry, headed by the Administrative Officer/Office Superintendent where any aggrieved student may make an application seeking redressal of grievance.
2) The address of the registry shall be published on the notice board and placed on the website of the University.
3) On receipt of an application by the registry, the Administrative Officer/Office Superintendent shall inform the Ombudsman or the Grievance Redressal Committee, and shall immediately provide a copy of the application to the University for
providing a reply to the aggrieved student within seven days.
4) The Ombudsman or the Grievance Redressal Committee shall fix a date for hearing the complaint which shall be communicated to the University and the aggrieved student either in writing or electronically.
5) An aggrieved student may appear in person.
6) The Ombudsman or the Grievance Redressal Committee shall ensure disposal of every application as early as
possible as and not later than a month of receipt of the grievance.
7) The University shall co-operate with the Ombudsman the Grievance Redressal Committee, in redressal of grievances.
8) On the conclusion of proceedings, the Ombudsman or the Grievance Redressal Committee shall pass order, with reasons for the order, to redress the grievance.
9) Every order shall be provided to the aggrieved student and the University shall be placed on the website of the
University.
10) The University shall comply with the order of the Ombudsman or the Grievance Redressal Committee In case of any false or frivolous complaint, the ombudsman may order appropriate action against the complainant/student.

Hearing & Appeals

Article 6: Hearing & Appeals

Any student charged with violation of the Code shall have the opportunity to receive a fair hearing. To safeguard the rights of students, the Vice-Chancellor shall ensure that there is an appeal procedure to govern the alleged violations of this policy. The appeals procedure shall provide both substantive and procedural fairness for the student alleged to have violated the Code and shall provide for the resolution of cases within a reasonable period of time.

Composition

  • The Vice-Chancellor-Chairperson
  • Deans / HODs/ Director of Respective Schools / Departments / Institutes / College
  • The Registrar
  • The Faculty Member (Female) Other than the University from where the students submit the grievance
  • The Campus Administrator

Punishment & Penalties

Article 7: Punishment & Penalties

One or more of the following punishments may be taken when a student has been found to have violated the
student code of conduct:

    1. Warning: A written letter of reprimand resulting from a student’s misconduct.
    2. Suspension: suspension is an action that terminates the student’s enrolment at the University for a specified period of time.
    3. Monetary Fines: Monetary Fines is a sanction in which a student is required to deposit amount as a penalty or any amount deposited by him is forfeited or adjusted, resulting from misconduct. It also includes restitution which means making compensation for loss, injury, or damage.
    4. Confiscation: Confiscation means confiscation of goods used or possessed in violation of University regulations.
    5. Restriction of Privileges: Restriction of privileges means the denial or restriction of specified privileges, including, but not limited to, access to a student facility, placement programmes, university events for a defined period of time.
    6. Withholding of Diploma or Degree: Withholding of diploma or degree means the withholding of diploma
    7. Rusticate: Rustication is as an action which permanently separates a student from the university without the opportunity to re-enroll in the future.

Other sanctions: Other appropriate sanctions may be imposed by the Competent Authority of the university
singularly or in combination with any of the above-listed sanctions.

Anti-Ragging

Anti-Ragging Measures at Symbiosis University of Applied Sciences

  • Any conduct by any student or students whether by words spoken or written or by the act which has the effect of teasing, treating or handling with rudeness a fresher or any other student
  • Indulging in rowdy or indisciplined activities by any student or students which causes or is likely to cause annoyance, hardship, physical or psychological harm or to raise fear or apprehension thereof in any fresher or any other student
  • Asking any student to do any act which such student will not in the ordinary course do and which has the effect of causing or generating a sense of shame, or torment or embarrassment so as to adversely affect the physique or psyche of such fresher or any other student
  • Any act by the senior student that prevents, disrupts or disturbs the regular academic activity of any other student or a fresher
  • Exploiting the service of a fresher or any other student for completing the academic tasks assigned to an individual or a group of students
  • Any act of financial extortion or forceful expenditure burden put on a fresher or any other student by students
  • Any act of physical abuse including all variants of it: sexual abuse, homosexual assaults, stripping, forcing obscene and lewd acts, gestures, causing bodily harm or any other danger to health or person
  • Any act or abuse by spoken words, email, post, public insults which would also include deriving perverted pleasure, vicarious or sadistic thrill from activity or passively participating in the discomfiture to fresher or any other student
  • Any act that affects the mental health and self-confidence of a fresher or any other student with or without an intent to derive a sadistic pleasure or showing off power, authority or superiority by a student over any fresher or any other student.

The Symbiosis University of Applied Science ensures that a congenial and welcoming environment is given to the freshers. To achieve this objective following committees shall be formed by the University

  1. University Anti Ragging Committee
  2. Anti-Ragging Squad
  3. University Monitoring Cell
  4. Mentoring Cells are constituted by the University at the Commencement of each academic year.

The Anti-Ragging Committee may punish a student found guilty of ragging one or more of
the following punishments:

  1. Suspension from attending classes and academic privileges
  2. Withholding/withdrawing scholarship/fellowship and other benefits
  3. Debarring from appearing in any test/examination or other evaluation processes
  4. Withholding results
  5. Debarring from representing the University in any regional, national or international meet, tournament, youth festival, etc.
  6. Suspension/expulsion from the hostel
  7. Cancellation of admission
  8. Rustication from the University for the period ranging from one to four semesters
  9. Expulsion from the University and consequent debarring from admission to any other institution for a specified period Provided that where the persons committing or abetting the act of ragging are not identified, the University shall resort to collective punishment.

Provided that where the persons committing or abetting the act of ragging are not identified, the University shall resort to collective punishment.